Little Tree Confections
Every meeting turns into tracked tasks on its own.
n8n + AI meeting-to-action automation for an artisan bakery.
- Client
- Little Tree Confections
- Industry
- Food & Beverage / Artisan Bakery
- Region
- Regional operations
- Engagement
- Internal automation · custom build & retainer · n8n workflow automation + AI
Little Tree Confections is a growing bakery with teams across production, marketing, retail, logistics, and leadership. We built an n8n automation that reads every Fireflies meeting transcript, refines it with AI, and creates department-specific ClickUp tasks and Notion docs. It captures action items within minutes of a call and routes them to the right department without manual handoff.
The problem we set out to solve.
Fireflies recorded every meeting, but the transcripts were rarely read.
Action items stayed buried in transcripts and never reached ClickUp.
Manual re-entry of tasks did not happen consistently.
Routing errors caused confusion over who owned each task, and the CEO had no daily view of progress.
What success needed to look like
- Turn every meeting's action items into assigned tasks automatically.
- Stop meeting insights from getting lost once the call ends.
- Build one searchable knowledge base out of meetings instead of scattered transcripts.
- Give the CEO a daily view of cross-team progress without chasing updates.
How we delivered it.
01
Diagnose
Traced what happened to a meeting after Fireflies recorded it, and found the action items never made it past the transcript into ClickUp.
02
Design
Designed a two-workflow system — a real-time meeting pipeline and a daily scheduler — with dynamic ClickUp-structure reading so department routing needed no hardcoding.
03
Build
Built the n8n pipeline connecting Fireflies, OpenAI refinement, ClickUp task creation, and Notion documentation, in short 3-5 day iterative cycles with live stakeholder feedback.
04
Launch
Ran dry runs on historical transcripts and staged the rollout department by department before activating in production.
05
Run
Kept the daily CEO brief and deadline-reminder engine running, with error handling and execution logs to catch issues early.
What we built.
We built a two-workflow n8n system. The first runs in real time: Fireflies transcripts flow into OpenAI for refinement, then into ClickUp tasks and Notion docs. It reads the live ClickUp structure instead of hardcoding it, so it routes action items to the correct department automatically and captures them within minutes of the call. The second workflow runs on a daily schedule, building the CEO brief and firing deadline reminders. Error handling and execution logs keep the pipeline reliable.
Tech stack
Integrations
- Fireflies.ai
- ClickUp
- Notion
- OpenAI
- SMTP / Slack notifications
The best automation is invisible — meetings turn into tracked, assigned, department-routed action items without anyone touching a keyboard.
